Privacy Policy | Boutique Residence & Co.

1 — Information We Collect

We collect the following information to the extent necessary to provide our services.

· Name, company name, and title
· Contact details including phone number, email address, and postal address
· Information about properties you own or are seeking
· Identity verification documents required for sale, rental, or brokerage transactions
· Content of enquiries and consultations
· Website access information collected automatically via cookies and similar technologies

2 — How We Use Your Information

We use the information we collect solely for the following purposes.

· Conducting real estate sales, rental, and brokerage services and related communications
· Proposals and communications related to our production services and business succession
· Providing property and market information (with your consent)
· Responding to enquiries
· Improving our website and analysing usage
· Fulfilling obligations required by law

3 — Disclosure to Third Parties

We will not provide your personal information to any third party, except in the following cases.

· With your consent
· When required by law
· When necessary to protect life, body, or property and consent is difficult to obtain

We may share information with professional advisors (lawyers, notaries, tax accountants, etc.) and service providers to the extent necessary for business operations. Such parties are subject to appropriate oversight.

4 — Cookies & Analytics

Our website uses cookies and analytics tools to improve user experience and understand how our site is used.

Specifically, we use Google Analytics 4 (GA4), provided by Google LLC, to collect and analyse access data such as pages visited, time spent on site, and traffic sources. This data does not identify individuals and is used solely for statistical analysis.

For more information on how Google collects and processes data, please refer to Google's Privacy Policy.

You can disable data collection by adjusting your browser settings or by installing the Google Analytics Opt-out Browser Add-on.

5 — Retention Period

We retain your personal information for as long as reasonably necessary to fulfil the purposes described in this Policy, or as required to handle any disputes arising from transactions. Where retention is required by law, we comply with the applicable period. Information that is no longer needed is securely deleted or anonymised.

6 — Security

We implement appropriate organisational, technical, and physical security measures to protect personal information against unauthorised access, disclosure, alteration, or loss. All personnel and service providers handling personal information are subject to appropriate supervision and training.

7 — Your Rights

You have the following rights with respect to the personal information we hold about you.

· Access — the right to obtain confirmation of whether we hold personal data about you
· Rectification — the right to have inaccurate data corrected
· Erasure — the right to request deletion of data no longer needed
· Restriction — the right to request that we limit how we use your data
· Objection to third-party sharing — the right to stop us sharing your data
· Withdrawal of consent — the right to withdraw consent at any time for consent-based processing

To exercise any of these rights, please contact us at the address below. We will respond within a reasonable period following identity verification.

8 — International Users

For users based in the EU or UK, we handle personal information in accordance with applicable regulations including the GDPR. Where personal data is transferred outside your country, we ensure appropriate safeguards are in place.

9 — Updates to This Policy

We may update this Policy from time to time in response to changes in law or our practices. Material changes will be communicated via our website or directly to you where appropriate.

Contact

Boutique Residence & Co. Inc.
Real Estate Brokerage License: Governor of Fukuoka (1) No. 21165
1-2-46-208 Tani, Chuo-ku, Fukuoka 810-0031, Japan
info@boutiqueresidenceandco.com
Weekdays 10:00–18:00 JST (excluding public holidays and company closures)

Established: April 19, 2026